Problems / Errors
We have a large bandwidth of projects: those that take only 1 or 2 hours and others that last 4 months. Since we would like to use A-Plan as a centralised tool for displaying capacity utilisation, absenteeism, costs, etc., it would be important to enter and track even the smallest projects.
We usually discourage customers from making very detailed time schedules since the time and effort required for this purpose increases disproportionately and hence, the benefit is questionable. Thus, one solution would be to plan a certain base load for all persons so that it contains all smaller tasks that are difficult to schedule. The simplest way to represent this in A-Plan is to create a very long "Base load" (e.g. from 1.1.2008 to 31.12.2012) and assigning all persons to this task with the corresponding utilisation.
If it is indispensable or necessary to have a very detailed planning, the smallest projects should at least be entered in a separate folder, which is then opened only when required so that the clarity of the display does not suffer.
During the execution period of this project, the resource deployed is used for other urgent projects without being planned for them.
Is there a strategy for incorporating such short interruptions quickly and efficiently in A-Plan and then having their impact on the main project calculated by A-Plan?
Incorporating the data in A-Plan is relatively simple, since after opening or expanding a task (clicking on the blue "+") any processing times can be entered as separate time bars regardless of the time period for the task.
However, in general: The more detailed the planning, greater is the time and effort required. If possible, a certain approximation should be accepted, since the last 5 - 10% of planning accuracy causes an extremely high level of effort and time to be spent on tasks that cannot be scheduled exactly.
How can conclusions be drawn regarding the utilisation of entire departments or parts thereof?
The residual capacity available is displayed for the resources in the respective group line.
Moreover, appropriate reports (see "Extras" menu) can be output as MS-Excel files so that the data can be processed further.